Every certificate, licence and deadline. Never a lapse.
One screen that knows what every home needs, what you have, and what runs out next. Built for landlords, agents and managers who are tired of finding out about an expired certificate from a tenant, a council or a court.
What it keeps on top of.
The rules differ by nation and by type of home, so the tracker is set up for yours: a flat in Leeds, an HMO in Cardiff and a holiday let in the Highlands each get the checks that apply to them.
Gas safety, electrical reports, energy ratings, smoke and carbon monoxide alarms, deposits, licences and any council conditions, on one board.
You, your agent or the engineer who does the work, by email, on the schedule you choose, until the new certificate is in.
Upload a certificate as a PDF or a photo and the dates are read and filled in for you to check, so nothing is retyped.
Gas and electrical reports sent to tenants with the date logged, because being able to prove it matters as much as doing it.
Electrical reports that need work stay open until the engineer confirms it is done, with their sign-off attached.
HMO, additional and selective licences, with each council's conditions turned into a checklist you can tick off.
Gas, electrical and energy evidence held and dated for every home, ready when registration on the new landlord database opens for your area.
Who uploaded what and when, kept as a record, so you can show your work to a council, an ombudsman or a court.
Owners, agents and contractors each get access to the homes they deal with, and nothing more.
How it works.
Your existing paperwork goes in once. From then on, the tracker tells you what is next.
We import your list of homes and your existing certificates, from a spreadsheet, a folder or an old system.
Nation, type of home and licence, so each one gets the right checks and dates.
Before each renewal, the right person is told, and told again until it is done.
New certificates read, filed and dated, with copies to tenants logged.
Who it is built for.
Works with what you already have.
The tracker does not need you to change anything else. It can stand alone, or sit behind your website, portals and CRM.
Your existing paperwork
Spreadsheets, PDF certificates and photos of paper ones, brought across once.
Your contractors
Engineers can upload their own certificates through a simple link, with no login needed.
Your email
Reminders and tenant copies go from your own email address, so replies come straight to you.
Official registers
Where a register offers an official way to check a record, such as the energy certificate register, we use it rather than guessing.
The dates it tracks for you.
A few of the duties the tracker is built around in England. Wales, Scotland and Northern Ireland have their own versions, which we set up where your homes are.
Gas every year, electrics every five
A Gas Safe registered engineer must check gas appliances every 12 months, with the record to tenants within 28 days. Electrical installations must be inspected at least every five years, with reports to tenants within 28 days and fines of up to £40,000.
Source: legislation.gov.uk, Electrical Safety Standards Regulations 2020, reg 3
Smoke and carbon monoxide alarms
Every storey used as living accommodation needs a smoke alarm, and any room with a fixed combustion appliance other than a gas cooker needs a carbon monoxide alarm. Alarms must be checked on the day a tenancy starts.
Source: GOV.UK, Smoke and carbon monoxide alarm regulations: guidance
Minimum energy ratings
Rented homes in England and Wales must be EPC band E or better unless an exemption is registered. The government has decided to raise this to band C for all tenancies by 1 October 2030, with a £10,000 cost cap per property, but the regulations are not yet law.
Source: GOV.UK, Improving the energy performance of privately rented homes: government response
Deposits protected within 30 days
Deposits must be protected in a government-approved scheme within 30 days, with the prescribed information given in the same period. Since 1 May 2026 an unprotected deposit also blocks a possession order.
Private Rented Sector Database
Landlords will register themselves and every let home, with gas, electrical and energy certificate evidence. Regions are planned to open in turn, from the West Midlands on 15 December 2026, with London from 15 July to 14 October 2027. The regulations still need Parliament's approval, and the government's planned fee is £65 per property per year. The landlord starts each registration, and an appointed letting agent can supply the property details.
Mandatory HMO licensing
In England, an HMO with five or more people forming two or more households needs a council licence. Licensed bedrooms must be at least 6.51 m² for one adult and 10.22 m² for two, and letting an unlicensed HMO can bring a fine of up to £40,000.
A summary to show where software helps, not legal advice. Checked against the sources shown on 23 October 2026.
Good questions.
Anything else, ask us on the call.
Can it read certificates I already have?
Does it make me legally compliant?
Can my gas engineer upload the certificate directly?
Will it cover Scottish or Welsh homes?
What happens when the rules change?
Goes well with
Tell us how you work today.
A short call, your screen and ours. We listen to how your week runs, show you what we would build, and give you a fixed price in writing.
- Built around your process, not a template
- Hosted, looked after and improved by us
- One UK studio from first call to launch
Prefer email? semir@bozmaps.com